Email Signatures

The College of Charleston’s official pre-formatted email signature is outlined below. As we strive to be a more diverse and inclusive university, you may want to include gender pronouns and a name pronunciation guide in your email signature.

Use the below template as a guide and evaluate whether a phone number, fax number and/or email address is necessary for your email signature. If you do not monitor your phone or fax, please do not include it. Including an email address in your signature may be redundant; however, there are a few reasons to consider listing it. For example, you may want to include your email if you often forward emails, your emails are often passed on to others or if you use a generic email and want to add a personal touch.

Adding graphics or images, including background images or electronic stationary, is not permitted.

Please use the following format for your email signature:

  • your name (pronunciation guide)
  • your pronouns
  • your title
  • the name of your division, department or office
  • the College’s mailing address
  • your phone number(s) (if applicable)
  • your fax number (if applicable)
  • your email address (if applicable) 
  • your physical office address (if applicable)


Example 1: 

William Shakespeare (Wil-liam Shake-speare)
pronouns: he, him, his
Associate Professor
Department of Theatre and Dance
College of Charleston
Charleston, SC 29424-0001
p: 843.953.1564
f: 843.953.1616
Street Address
161 Calhoun Street, Room 301
Charleston, SC 29401


Example 2: 

Jane Eyre
Visiting Assistant Professor
Department of English
College of Charleston
Charleston, SC 29424-0001