Request Photography Services

Requests should be made at least two weeks before the event. Please complete the online Photography Request Form. In this request, you must include the following details:

  • information about shoot date
  • shoot location
  • subject (or event)
  • time the photographer is expected to arrive and depart
  • a department contact person and telephone number
  • date images are needed from the photographer
  • other special requests or instructions

If a departmental photographer is not available, the Division of Marketing and Communications will provide a list of local freelance photographers. It is your responsibility to contact and contract with an outside photographer.

The Office of University Marketing maintains a repository of campus photography. Images are available for use by on-campus departments as well as for external use. For information, contact

The Office of University Marketing will determine appropriate use of College images, including instances when permission of subjects in photographs is required before those images can be reproduced in printed or electronic communications. In most cases, photo archive services are provided free of charge. Authorized copies of digital images are provided free of charge. Prints and slides of digital images, as well as other photo-related services such as mounting and framing, are the responsibility of the client.

Images on College websites may not be copied or reproduced without prior permission from the Office of University Marketing.

Copyrighted Photographs

Generally speaking, it is not necessary to obtain the consent of the subject(s) of a photograph to use the image, if the photograph was taken in the context of the individual(s) being out in public at the time the photograph was taken. For instance, photographs taken of people at an awards ceremony, in a classroom, or walking down the street can be used without consent. The law does recognize, however, that in some circumstances it may be an invasion of privacy to use the photographs of an individual without permission. Such invasion of privacy can be broken down into two major categories: invasion of the personal privacy of an individual; and, use of the image of a public figure for commercial purposes. The first category, invasion of personal privacy, is decided by the courts using a reasonable person standard. If a person is photographed in a private situation without their knowledge or consent, and if those photographs are disseminated, it can constitute an invasion of privacy. With respect to commercialization, if an individual has some public image, and if a picture of that person is used without consent to further a financial or business enterprise, such use may be legally prohibited.

Photos generally are copyrighted whether or not they carry a copyright notice. This legal protection includes photos reproduced for computer transmission, such as in home pages and electronically-reproduced documents.

Another situation exists when the photographs taken are in the nature of a video of an educational, theatrical or other performance. In this context, the creator of the presentation being filmed has copyright in the expression of the artistic or educational work itself. In these situations, the College should definitely consider obtaining the written consent of the creators of the presentation, giving permission to the College to film and show the presentation in other contexts.

If you reproduce a photo from another university publisher or publication, you have no guarantee that the proper permissions have been obtained. As with all photo or video reproduction, be sure to obtain written permission from the copyright holder, and from any person whose image is identifiable in the picture, and be prepared to pay the necessary permission fees.